HackSoc

HackSoc Nottingham

Newsletter: April 28, 2021

HackSoc Newsletter
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AGM & Lightning Talks

Coming up we have some lightning talks from our members, and our AGM is soon, on the 10th of May. Nominations for next year's committee are now open!

Upcoming Events

Our events run at 7pm and run on our Discord or via Zoom. For events running on Zoom you can join with the button below.

Lightning talks

Lighting Talks!

Coming up on the 4th of May at 7pm on Zoom, we have a series of lightning talk given by our members.

For those unfamiliar, a lighting talk is a short (three to five minute) talk giving a quick dive into a specific topic. This should be a fun night with people enthusing about their interests, so be sure to come along.

Got a topic you want to share? If you want to give a talk yourself open a ticket on the discord server, or drop us an email to [email protected]

AGM banner

AGM - Elect your Next Committee!

On the 10th of May on our Discord we have our Annual General Meeting (AGM) to decide our next committee. Make sure you come along to vote!

If you want to run for committee yourself, please apply at hacksoc.net/nominate. You can apply for multiple roles, so don't hold back! The details about the roles are in section 5.3 of our constitution, but for your convenience I have reproduced them below.

We are also looking for people interested in organising HackNotts 2021, our annual hackathon. If you are interested please apply at hacknotts.com/organise.

Here are the available committee positions:

President will do the following:

  • Be the chair of the society
  • Have the overall responsibility for the Society
  • Be present at all meetings of the Societies Council and in the event of absence, send a representative from the Society’s Committee or an apology to the Activities Officer
  • Support the Treasurer in keeping the Society financially viable
  • Maintain healthy relationships with potential and actual sponsors
  • Create and maintain important relationships for the society, e.g. relationships with other student groups and local communities such as Tech Nottingham
  • Pursue new corporate sponsors and sponsorship opportunities
  • Ensure all events that require corporate backing to be successful, have as much support as possible
  • Prepare a written handover for their successor

Vice President will do the following:

  • Share responsibility of the society with the President
  • Chair meetings of the Society and of its Committee
  • Be responsible for organising regular meetings and notifying committee of all other meetings that require committee attendance
  • Be responsible for taking minutes at meetings
  • Be responsible for communicating to the committee any messages that require action
  • Be the primary contact between the president and the special interest groups
  • Be responsible for the smooth running of the committee
  • Prepare a written handover for their successor

General Secretary will do the following:

  • Be responsible for the general administration of the Society
  • Lead the events SIG
  • Handle any incoming requests for projects
  • Be the Returning Officer for the Society’s elections
  • Prepare a written handover for their successor

Treasurer will do the following:

  • Keep records of all transactions
  • Be responsible for keeping the accounts of the Society
  • Be responsible for the observance of finance provisions
  • Be responsible for dealing with the SU paperwork regarding sponsors and invoices
  • Attend the Treasurer training course
  • Be responsible for keeping the Society financially viable
  • Prepare a written handover for their successor

Welfare and Inclusivity Secretary will do the following:

  • Develop a culture oriented around inclusivity for the community
  • Be responsible for assessing the culture of the society in order to maximise appeal to a diverse group of members.
  • Shall prepare a written handover for their successor
  • Support activities that encourage diversity in the technology community, such as maintaining relationships with Tech Nottingham’s Women in Tech meet up
  • Shall be the primary point of contact for all welfare related issues for members
  • Shall sit on and be an active member of the School of Computer Science’s EDI Committee
  • Shall prepare a written handover for their successor

Development Secretary will do the following:

  • Be responsible for the organising, scheduling, and running of the society’s workshop events
  • Be responsible for the creation of all first-party workshop content
  • Be responsible for approving any third-party workshop content
  • Ensure workshop materials are made available through the GitHub organisation
  • Maintain the HackSoc GitHub organisation and repositories
  • May appoint a deputy to be, or be responsible for ensuring that the technical infrastructure maintained by the society is in fully functioning order and able to cope with any new requirements throughout the year
  • May appoint a deputy to be, or be responsible for maintaining back-end infrastructure of the HackSoc websites
  • May appoint a deputy to be, or be responsible for the renewal and registration domain names
  • Prepare a written handover for their successor

Social Media Secretary will do the following:

  • Maintaining the society’s social media accounts
  • Ensure the society has an active social media presence on all platforms
  • Ensure all events are supported with effective advertising through social media
  • Work with the marketing secretary to design the social media presence of our marketing campaigns
  • Shall prepare a written handover for their successor

Marketing Secretary will do the following:

  • Maintaining the society’s mailing lists
  • Shall prepare a weekly newsletter
  • Manage all of the society’s marketing campaigns
  • Ensure all events are supported with effective advertising through digital and print media
  • Ensure all events and news items are up to date on the HackSoc website
  • Maintain the SU page for the society, ensuring activities and key minutes are uploaded
  • Produce press releases where required and liaise with school regarding HackSoc activities
  • Shall prepare a written handover for their successor

Graphics Officer will do the following:

  • Actively update and maintain the HackSoc branding
  • Develop branding guidelines as needed
  • Be responsible for all print media produced
  • Be responsible for all static digital media produced
  • Shall prepare a written handover for their successor

Speaker Acquisition Secretary will do the following:

  • Be responsible for acquiring speakers for HackSoc speaker events
  • Work closely with organisers of flagship events 2 to acquire speakers.
  • Ensure all guest speakers are confirmed 3 weeks prior to the event they’ll be speaking and ensuring that the appropriate events forms are completed.
  • Shall prepare a written handover for their successor.
  • Support activities that encourage outreach in the technology community, such as maintaining relationships with Tech Nottingham by regularly attending meetups.

Industrial Partners Secretary will do the following:

  • Aid the Speaker Acquisition Secretary and treasurer in procuring industry sponsors for HackSoc events.
  • Attend industry events to network to build up industry contacts.
  • Assist the Speaker Acquisition Secretary in finding and contacting speakers to partake in HackSoc events.
  • Follow up on appropriate industry partner suggestions proposed by other members of the committee.
  • Work closely with organisers of events 3 to acquire sponsorship for events.
  • Work with potential sponsors to sell advertising spaces in the HackSoc newsletter.
  • Ensure that sponsorship is appropriately priced.
  • Shall prepare a written handover for their successor.

Cyber Security Secretary will do the following:

  • Be responsible for organising cybersecurity workshop
  • Be responsible for educating members on cybersecurity issues
  • Be responsible for organising and/or attending a Capture the Flag (CTF) Cyber Security challenge twice a year
  • Be responsible for the organising and activities of the cyber-team, including the attendance of Security conferences and meetups
  • Be responsible for liaising with the School of Computer Science on all cybersecurity activities

If you are interested in running for committee, please apply at hacksoc.net/nominate

Join our Discord

The HackSoc Discord is the place to be this year. It is where you can chat about tech, or anything else, as well as where you can find out the latest information about our upcoming events.